Office movers Calgary

Relocate Your Office: Everyone Need to Know About Commercial Moving & Business Relocation

Is your business growing and the office space in your facilities can no longer adequately accommodate all your staff, equipment and documentation? Are you contemplating the strategic benefits for your business if you move to a more customer-friendly location? Will a new office provide your company with an innovative and creative workspace to stay ahead of the competition? Even if none of these scenarios fit your company's case, your company may still want to consider making a change. On the one hand, this could have an inspiring effect on staff and lead to increased motivation, or rapid changes in transport patterns, potentially in favor of more sustainable options for the environment, which is what investigates relocation from World Wildlife Fund (WWF) The headquarters of Godalming to Woking revealed. However, regardless of the reasons behind the decision to move, it is essential to recognize the disruptive nature of the process and design a comprehensive strategy to handle the relocation project in the best possible way. This is what you should know before embarking on that trip, and a professional moving company should be able to provide you with additional experience and guidance along the way.

Planning in the commercial movement comes first

Assuming that you have already chosen the area in which you are relocating, the planning process should begin with a clear vision of what the new office would be like and how it would support your business objectives. It is also vital to communicate the decision that the entire organization is being relocated in the early planning stage, so that it can obtain information from as many staff members as possible in all departments and service lines. 

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Depending on the size of the company, a couple or more employees should be assigned the responsibility of administering and supervising the project. After collecting the initial comments of the entire workforce, the project team must prepare the mobile plan and set the milestones that mark the crucial phases of the project. The main variables that you should focus on at this time are the costs and the schedule. So, this is probably the most appropriate time to approach a professional moving company, get information on the options available and get a quote. The best moving companies will work with your team and develop a customized moving plan that takes into account all the unique circumstances of your company.

Decide on a realistic time frame and budget for relocation

First, consider how long the process will take. Having a relocation timeline allows you to monitor costs, as well as track progress. In general, you should keep in mind that dealing with practical problems related to moving an office can take between one and three months, depending on the scale of the operation. Once you have established the deadlines, make a checklist of everything you do not intend to take to the new office, from paperwork to unused equipment and old furniture. Let employees have a copy of that checklist so they can prepare to recycle and leave the mess behind. File documentation can be arranged to be transported in advance. You can also take care of the elimination of unnecessary inventories by organizing an internal or public sale. That way, when the time comes to start packing, your focus will be relevant.

When it comes to estimating the necessary budget for the move, direct and indirect costs must be taken into account. Direct costs are easy to calculate: they include all the expenses related to the service for the moving company and any other supplier involved in the process. On the other hand, indirect costs are incurred in relation to the decrease in business productivity during the interruption. There is a direct correlation between the term of the move and the expected amount of losses, so the shorter the interruption period, the lower the indirect costs for your business. In addition, if the moving company you hire offers a “one-stop-shop” that includes internal design, furniture installation, electricity, plumbing and cleaning services, getting all this under the same roof would reduce the complexities and would certainly result in a cost. . Savings option Finally, if you can identify the scope of the work accurately, you may be able to obtain a fixed price instead of the hourly and material charge, which will avoid unpleasant surprises and is the safest option by default.

Compare moving quotes easily for your business relocation

There are a number of logistics businesses specializing in commercial removals, so customers are offered a wide range of options. You can get rid of hiring a professional moving company and take care of everything only if your business is very small, there is little equipment and no bulky furniture to transport. In any other case, however, independent movement is not recommended. Due to the large number of moving companies in the market, researching available options and comparing prices can take a long time. Even so, it is possible to take the short path and also save some money along the way.

Without a doubt, it is useful to know that here are websites like ritewaymoving.com that will provide you with free quotes from reliable and professional companies in your area. The added value of this service is substantial because, in the first place, you will only receive relevant offers. That means that all the suppliers that offer really have the capacity and are available to carry out their particular move on their preferred dates. Second, obtaining quotes will reduce your search among the large number of engines in the market. It's easy to get in touch with the big companies in the moving industry because they maintain a visible presence on the web and often appear in the search results. However, your project may obtain a more reasonable price from a smaller supplier that still has the ability to carry out your move.

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Therefore, the benefit of using a site to compare quotes also extends to reaching smaller but equally professional and reliable engines. At the same time, it is not always safe to go to the companies that are located at the top of the Google pages, since some of them can be fraudulent. That is another key concern that ritewaymoving.com can help you address because they only work with trusted companies. Last but not least, being able to compare moving companies will allow you to choose the most profitable solution, as you can see how the key parameters, such as rates and services, are similar or different. Once you are considering only a few proposals, it makes sense to invest time in researching the preselected options.

Choose your mobile partner for your commercial move

While it may be difficult to take a picture in the dark and choose a moving company without any "pre-selection or selection", it is equally difficult to choose from a couple of really good competitive offers. So let's take a look at what plays the most important role in the successful choice of a moving partner.

First, analyze the reliability of the engine and check its background. If possible, check your references to make sure they can be a reliable partner. Pay special attention to your history with similar movements in size and type to yours. There are some mobile companies that offer multiple services under one roof, such as interior design and furniture installation. If you opt for such a package, you should ask if part of the work will be outsourced so that you know exactly whose responsibility it is. The choice of a certified moving company would also add to the expected quality of service. One of the most recognized qualifications in the commercial movement industry is the IOMI (International Office Moving Institute) certification. If you are moving within the United States, you can also look for the Pro Move certification granted by the American Moving and Storage Association (AMSA).

The next extremely important consideration concerns insurance against potential damage during the moving process. Which moving company has the most complete insurance coverage? What are the eligibility requirements? Normally, the basic insurance rate does not cover all the items you need to transport. As a general rule, the levels of insurance and the scope of responsibility depend on the value you would like to cover, so be prepared for an extensive discussion of the exact conditions with the moving company.

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Large-scale projects sometimes require external assistance in the packaging process. If you intend to use this service, make sure it is part of the moving company's portfolio. Many professional moving companies employ labeling systems based on color codes and detailed instructions that add a highly organized touch to the process. The engines would also be aware of the correct sequence of steps when unpacking. Do not forget to consult about existing special procedures for moving fragile items and electronic equipment. Would you also be transporting your servers? It is strongly recommended to discuss and plan widely the relocation of such sensitive equipment to ensure safety and minimum downtime.

There is only one more thing to deal with before signing the contract with your chosen service provider: negotiate moving dates. The contract must explicitly specify the guaranteed completion time, together with the penalties for deviations from the program. Most decision makers would organize the move after work hours or over the weekend for a minimal elevator load in the new building, as well as a negative impact on the business. In addition, if renovation works in the new office are still ongoing when the move-in date arrives, it can be difficult to proceed according to the plan. In such cases, ask if the moving company has storage available to temporarily accommodate all your things.